The checks window displays all the outstanding checks through the ending statement date. The checks file is automatically updated each time a check is printed in the system. The only time that you would manually add a check is to record the outstanding checks when you use the Bank Reconciliation module for the first time. Manually added checks do not update the General Ledger system. The system defaults to displaying the Checks tab. To access the Checks tab from another window in the Reconcile option, click on the Checks tab, or press “Alt K”.
Mark Button
To mark a check as cleared, click on the Mark button, press “Alt M”, or highlight the check and press the Enter key. When a check is marked as cleared, a green check mark will appear in the first column of the check record. To unmark a check as cleared, follow the same steps as you performed to mark the check as cleared.
Mark All Button
Click the Mark All button to mark all checks as cleared.
Unmark All Button
Click the Unmark All button to unmark all checks as cleared.
Check Maintenance
To add a new check, click on the Add button, press “Alt A”, or press the Insert key. The only time you would add checks is to enter your outstanding checks when begin using the system.
To edit an existing manually added check, highlight the check and click on the Edit button, or press “Alt E”. You cannot edit checks automatically created by the system.
To delete an existing check, highlight the transaction and click on the Delete button, press “Alt D”, or press the Delete key. You cannot delete checks automatically created by the system.
To exit the Reconcile list window, click on Close button, press “Alt O”, or press the Esc key.
To access online help, click on the Help button, press “Alt H”, or press F1.
The system will display the Enter/Edit Transaction Information window as follows:
Enter or edit the information on the Check window according to the following specifications:
Check Number
Enter up to seven-characters for the check number.
Check Date
Enter the check date.
Check Amount
Enter the amount of the check.
Payee
Enter up to thirty-characters for the payee’s name.
Reconciled
Enter a check in the box if you want to mark the check as cleared. If you do not want to mark the check as cleared, leave the box unchecked. To place a check in the box, click on the Reconciled box, or press the Space Bar when the selection box is positioned over the Reconciled field.
To save and exit the Check Information window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Check Information window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.